Open Account - Department Responsibility

1. It is recommended that departments keep the most current copy of all Department Open Account Applications forms in a central location within their department.
2. Department Open Account Applications should be reviewed regularly and any updates should be faxed to the Bookstore as needed.
3. If an employee should leave a position and or department, the Bookstore should be notified immediately so he/she can be removed as an authorized purchaser.
4. If an account or billing ID expires in DaFIS, the department needs to notify the authorized purchasers so he/she is aware that they will no longer be able to make a purchase using that account at the Bookstore.
5. If the department receives a Bookstore Dept. Recharge card, they need to make sure that it is kept in a secure location and only released to authorized users. The department should also put procedures in place to sign the card(s) in and out of the secure location for tracking purposes. The Bookstore should be notified immediately if the Bookstore Dept. Recharge card is lost or stolen.

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